The GAS MANager Account Diary is implemented by means of a license file upgrade.  No additional programs need to be installed as the Account Diary features are incorporated into the main GAS MANager program.  If you have licensed the Account Diary module, the Account Diary buttons on the main GAS MANager window will be enabled.

The GAS MANager Account Diary can be used to:

When the GAS MANager program is first opened, the program will check the Account Diary database to see if there are any Alerts for today.  If an Alert is found, the the main GAS MANager screen will show an Alerts message.

If an account is opened and that account has an Alert for today, a message is displayed on the Account screen.

To see the Account Diary Entries for an account, open the account and then click on the Diary tab.  The GAS MANager Account Diary uses the GAS MANager database to ensure that accurate and current account and customer information is available to the Account Diary program.  The screen sample that follows shows an account's Diary tab.

Account Diary Entries can be displayed in 3 different views.  The Open Entries are items that are considered outstanding items.  These items are usually awaiting some additional action by the customer or the user.  Open Entires may become Closed Entries by adding a Close Date and Time.  Closed Entries are generally considered to be completed and no further action is necessary.  Finally, it is possible to view all Open and Closed items together in the same grid.

The Diary Entries grid can sorted by Open Date or by Topic and Open Date.  In addition, the grid can be filtered to display Diary Entries that have been associated with a selected Topic.

The Account Diary Calendar can be used to view and/or print Account Diary Entries and/or those Account Diary Entries that have an Alert Date.

Diary entries that have an Alert Date may be viewed by double-clicking on a date on the Account Diary Calendar.  Diary Entries can also be Closed from this view..

The Account Diary Calendar provides the ability to print Diary Entries and Alerts.  These reports may be sent to the default printer, or previewed on the screen.  The option of including Account Balances on these reports is also provided.  To prepare one of these reports, click on the date for which the Entries or Alerts are to be printed and then click on the button for the desired report.  To request a report for a range of dates, hold down the Control [CTRL] key, or the Shift key while clicking on each date in the desired date range.

The Print Open Alerts differs from the Print All Alerts button in that the report will not include Alerts for Entries that have already been Closed.

There is no evaluation version of GAS MANager Account Diary available at this time but interested parties can find documentation in the GAS MANager User's Guide.

GAS MANager EBill is an optional GAS MANager software product intended to provide GAS MANager users with the ability to deliver bills to customers via Internet email. GAS MANager EBill prepares bill forms in PDF format and emails them to those customer accounts that have been identified as desiring to receive their bills via email.

This software can also be used to send a message to a single recipient with, or without, an ebill attached. In addition, GAS MANager EBilling can also send a plain text message, with no ebill attached, to all customers who receive their bills via email.

In addition to licensing and installing the software, implementing GAS MANager Ebilling requires that the following activities be performed:

Once these conditions have been met those accounts whose GAS MANager database records have an EBill flag that has been set to “Yes” and also have an email address will no longer receive a printed bill form during the normal billing process. These accounts must now be processed by GAS MANager EBilling in order to receive a bill.

GAS MANager EBilling is provided as a separate program file and does not require that any other GAS MANager programs be installed on the computer in order to be used.  However, in order to prepare the customer bills in PDF format, the computer that performs the ebilling function must have the ability to read, create, and write files in the folder where the main GAS MANager database resides.

Prior to ordering GAS MANager, it is recommended that you download, or request, a copy of the GAS MANager EBill Testing program and the accompanying EBill Testing User Guide.  This free-standing program emulates the behavior of the Send Single EMail feature of the GAS MANager EBilling program.  This program can be used to determine if your present computer or network environment contains any barriers to a successful implementation of ebilling.  In most cases, such barriers can be overcome with minor configuration changes to the computer that will perform the ebilling, or to the EMail Setup information within the ebilling program.

There is no evaluation version of GAS MANager EBilling available at this time but interested parties may download a copy of the GAS MANager EBilling User's Guide.

GAS MANager has been designed to allow the user to employ the accounting system that they prefer.  GAS MANager already provides the necessary reports that will allow transactions to be record in the general ledger system that reflect the activities of the gas billing system.  However, if the user's accounting software will permit the importing of journal entries, the GAS MANager G/L Export program can further simplify the keeping of accurate financial records.

This program allows the user to prepare a file containing journal entries that reflect the user's selection criteria.  The criteria that may be selected includes the date range and the kind of transactions.  This file will be prepared in the format required by the selected accounting application software.

The following accounting software is supported by GAS MANager G/L Export:

There is no evaluation version of GAS MANager G/L Export available at this time but interested parties may download a copy of the GAS MANager G/L Export User's Guide.

The GAS MANager Maintenance program has been developed to permit the user to:

The GAS MANager Maintenance utility permits the user to assign new reference numbers to the above described fields.  This program can be used to restructure the numbering schemes that are in use for these fields.  An example of such a change might be the assigning of a new account number to a customer account because the service location has been assigned to a different tap and the account number contains the tap number.

When the GAS MANager Maintenance utility is used to perform such changes there is no loss of historical data.  If a customer account was to be assigned a new number manually, the new account would not have access to any of the transaction or consumption history of the original account.

Using the GAS MANager Maintenance program to change any of these data items requires that no other users are working with any GAS MANager programs.

There is no evaluation version of GAS MANager Maintenance available at this time but interested parties may download a copy of the GAS MANager Maintenance User's Guide.

The GAS MANager/NGRP Audit Tool was developed to assist auditors in the completion of the audit of the Alberta Natural Gas Rebate Program.  In order to use this program, the auditor must have the following items available:

Because the GAS MANager/NGRP Audit Tool can be used independently of GAS MANager, it will likely be possible for the auditor to complete their work without having to travel to the gas co-op's office.

Auditors may use this software to complete the audit for any number of co-ops. 

This program was developed with the assistance of  the firm Gitzel Krejci Dand Peterson Chartered Accountants.  Any audit related inquiries about this software can be directed to Barry D. Gitzel B. Comm., C.A. by email or by telephone at (403) 742-4431 (Extension 121). 

There is no evaluation version of GAS MANager/NGRP Audit Tool available at this time but interested parties may download a copy of the GAS MANager Rebate Audit Tool User's Guide.

To order a copy of GAS MANager/NGRP Audit Tool, use the GAS MANager Order Form.